Understand the filing lifecycle

Who should read this

Anyone handing a filing from preparation to review or export.

Lifecycle

1. Draft: preparers configure applicability, import or enter values, attach evidence, and resolve findings.
2. Ready for review: a preparer assigns a reviewer and submits the filing. Preparation controls are restricted while review is active.
3. Changes requested: the reviewer records a reason. Preparers correct the filing and submit it again.
4. Approved: approval locks filing values against normal editing.
5. Exported: at least one artifact has been generated from the approved snapshot.

Inside a filing, What happens next orders unresolved applicability, template, validation, review, and export work. It also identifies the next owner and opens the exact control. On Filings, the operational overview and deadline summary identify which filing needs attention across entities and periods.

Expected result

The status shown in Review and audit matches the team’s current responsibility and the audit history explains every transition.

How to verify

Check the status badge, assigned reviewer, ordered next action, comments, validation summary, and audit events before taking the next action. For review, also inspect the prior-period comparison and evidence-grounded reviewer brief.

Common problems

• Submit for review is disabled: assign a reviewer first.
• Approve and lock is unavailable: sign in as the assigned reviewer or administrator and confirm review table access.
• Values cannot be edited: approved and exported filings are locked. An administrator must reopen with a reason if correction is authorized.